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Instructions for Zhaoqing City to apply for foreigners to come to China "Invitation Verification Form" (March 2023)

肇庆外事
2023年03月20日 22:51

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Zhaoqing City Instructions for Applying for Foreigners to China "Invitation Verification Form"

(March 2023)

1. Scope of the inviting unit



1. Administrative organs and institutions directly under Zhaoqing City;

2. Enterprises registered with the market supervision department of our city and foreign business representative offices in Zhao


2. Acceptance procedures




(1) Municipal units and municipal enterprises shall be sent to the Zhaoqing Municipal Foreign Affairs Bureau (hereinafter referred to as the Municipal Foreign Affairs Bureau) for acceptance by the applicant unit, and the application materials of each county (city, district) shall be reviewed by the foreign affairs department of each county (city, district) and sent to the Municipal Foreign Affairs Bureau for acceptance; All applicants must leave a valid contact number and email address.

(2) If the materials are complete and meet the requirements, the Municipal Foreign Affairs Bureau will complete the approval within 5 working days. If supplementary materials need to be submitted, the working days shall be calculated from the date of completion and delivery of application materials.

(3) If there are any deficiencies in the materials, the foreign affairs department of each county (city, district) shall notify the applicant in a timely manner.

(4) If the review is passed, the foreign affairs department of each county (city, district) shall issue an electronic or printed version of the "Invitation Verification Form" to the applicant enterprise.

3. Required materials




The materials that the applicant must provide are:

1. The original approval form for inviting foreigners to China in Zhaoqing;

2. The original invitation letter in Chinese and English (including the invitee's name, passport number, gender, date of birth, reason for coming, time of stay in Zhao Province, fee arrangement, place of visit, visa application place, relationship with the invitee, etc.); The invitation letter in Chinese and English must be signed by the legal person or the authorized person authorized by the legal person;

3. The original visit schedule (specific to daily) must be signed by the legal person or the authorized person authorized by the legal person;

4. Copies of valid documents such as the qualification certificate of the inviting unit (unified social credit code, industrial and commercial business license, organization code certificate);

5. The original "Letter of Guarantee" issued by the inviting unit must be signed by the legal person or the authorized person authorized by the legal person;

6. A copy of the invitee's employment description (issued by the invitee's work unit, stamped with the official seal of the invitee's unit and the signature of the legal person);

7. A copy of the invitee's passport (valid for more than half a year) and the visa page of the invitee;

8. If the invitee needs to apply for a visa to China from a country other than his or her country of nationality, he or she must provide a copy of the residence (residence) certificate or other emergency certificate and an English or Chinese translation;

9. First-time applicants for a visa to China must provide a notarized certificate of no criminal record in their country of residence and a Chinese translation (both originals). The notarized documents of the no-crime certificate must be certified by the consular authentication of the local embassy or consulate, and the notarized documents must be translated into Chinese by the translation company (with a copy of the business license of the translation company);

10. A copy of the "Application Letter" issued by the inviting unit to the Municipal Bureau of Foreign Affairs, which records: the business situation of the inviting unit (internal and external), the specific reasons for inviting foreigners to enter the country, the number of days of invitation to entry, the type of application, ensuring that the invitee complies with laws and regulations, etc., and other matters that need to be explained;

11. A copy of the ID card of the legal representative of the inviting unit and the person in charge, and the social security certificate purchased by the person in charge of the inviting unit for more than 3 months;

12. Materials that the Municipal Foreign Affairs Bureau deems necessary to supplement.



4. Visa type




According to different visa types, the applicant provides:

(1) Visitor visa (F)

Those who come to China to engage in exchanges, visits, inspections, training and other activities must provide original documents such as relevant cooperation and exchange projects.

(2) Business visa (Type M)

To engage in commercial trade activities in China, you need to provide:

1. Records of correspondence documents, letters, and emails;

2. Purchase and sale contract (the official seals of both Chinese and foreign companies are required, and other materials must be stamped with the official seal of the inviting unit);

3. If the inviting enterprise has the right to import and export business, a copy of the customs registration and filing certificate of the import and export business right of the inviting enterprise with a forgery code must be provided;

4. If the inviting enterprise itself does not have the right to import and export operation, and the enterprise with the right to import and export operation handles the import and export business on its behalf, a copy of the agency agreement between the two parties and a copy of the bank statement of the transfer of the manufacturer printed by the bank, as well as a copy of the customs registration and filing certificate of the import and export operation right of the agency enterprise with a forgery code;

5. Copies of customs declaration and customs export bill of lading;

6. A copy of the foreign-related income declaration issued by the bank;

7. A copy of the VAT invoice of the manufacturer for the transaction.



5. Special reminder




(1) The copies of the submitted materials must be stamped with the official seal of the applicant (enterprise); If the materials involve foreign languages, a Chinese translation must be provided.

(2) In any of the following circumstances, the application qualification of the applicant unit (enterprise) will be suspended, and the relevant clues will be transferred to the public security and other departments for handling in accordance with the law:

1. The invitee has committed illegal acts after entering the country;

2. The inviting unit has the fact of buying and selling;

3. Invite the unit to submit false materials;

4. Invite unit personnel to act on behalf of other units in violation of regulations;

5. The activities engaged in by the invitee in China are inconsistent with the purpose of the original application;

(3) According to the notice of the Ministry of Foreign Affairs, since April 16, 2018, the "Confirmation Letter of Invitation of the Authorized Unit" has been officially renamed the "Invitation Verification Form", and its purpose remains unchanged, and it is still one of the materials for foreigners to apply for visas to China. Applying for the "Invitation Verification Form" for foreigners to come to China is one of the links of visa application, and does not belong to administrative licensing or administrative approval.

(4) In accordance with the commitment of the Letter of Guarantee, each applicant (enterprise) shall go through the cancellation procedures with the foreign affairs department of the place where the invited foreigner is invited (provide a scanned copy of the foreigner's passport and the border inspection page of departure) within 10 working days after leaving the country.

(5) Trade import and export agency enterprises must be established for more than one year.

(6) The "Invitation Verification Form" is only a supporting material for applying for a visa to China, and the final decision on issuing a visa lies with the Chinese embassy or consulate abroad.



6. Contact information of local foreign affairs departments


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Attachment: 1. Invitation letter template

2. Visit schedule template

3. Guarantee

4. Approval form for inviting foreigners to China in Zhaoqing


Please scan the QR code below to download the relevant attachments

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肇庆外事编辑部


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